Bookkeeping Position
Unless this person is in the Albany area, receiving contributions, recording the contributions in Excel, and making deposits will continue to be done in the office.  The information entered in Excel will be shared with the bookkeeping person to enter information in Quickbooks.

Here are the primary responsibilities:       

• This person will need access to a computer and the internet and have a working knowledge of Quickbooks and Excel.
• Record all entries in Quickbooks (both income and disbursement). 
• Write checks and pay bills with the approval of the executive director.
• Enter contributions to the receipting part of Denari and send out receipts (by mail or email).
• Prepare wires to distribute money to our partners with the approval of the executive director.
• Reconcile Quickbooks to the bank statements for the executive director to officially close the books each month. 
• Prepare printed reports in the format the executive needs. 
• Provide information to the CPA for annual reports and filings.
• Do other things that directly relate to the financial operation of the mission.
• Prepare and mail year-end giving statements to donors.

The time needed for this volunteer position varies at different times of the year.  Much of this depends on the flow of contributions.  Closing the books at the beginning of each month requires more time.  The other weeks usually are not as demanding.

 

Student Sponsorship Coordinator
This person can be located anywhere there is access to the internet and a computer. 

• This person will need access to a computer and the internet and learn the student sponsorship portions of Denari (online database).
• This person will oversee the entry of all student information, including student photos. 
• Prepare profiles of students for their sponsors.
• Prepare to send student letters to sponsors a couple of times each year.
• Communicate with all the schools concerning student information. 
• Beyond the sponsorship module, it would also be good 
• Help with preparation of mailings and promotional material.

The time demands vary at different times of the year.  Busy times include the beginning of each school year, anytime profiles are sent to sponsors, the mailing of student letters in December and between Easter and the end of the school year, and anytime we need student profiles available for any promotional events.

 

Grantwriting Position
The goal of this volunteer position is to seek and apply for grants for various programs and projects.  Helping Hands Unlimited has access to a database of foundations involved in granting money to organizations such as HHU.  Most of this work can be done remotely. Printing letters and information will need to be done in our office by the volunteer or they can be printed by other volunteers in the office.  It will require access to a computer and a knowledge of setting search parameters when working with the database.  The grant writer needs a good knowledge of calling foundations to verify the information and knowledge of writing introductory letters and writing the grant request.  

As grants begin to come in, this position could develop into a paid position.